The Club will be known as the International Women’s Club of Johannesburg and hereinafter in this document will be referred to as “the Club”.
The purpose of the Club is to bring together women of all nationalities and to promote a feeling of sociability among members.
1. Membership is open to women of all nationalities.
2. No one nationality shall exceed one third of the total membership.
3. Membership will be effective after approval of the membership application by the Board and payment of dues.
4. Each member shall be provided with a copy of the current official rules of the Club (Constitution, By-Laws, and Member Guidelines). All members are expected to abide by the rules of conduct laid down in these three documents. The Rules of Conduct shall be binding on all members.
1. The Board (hereinafter referred to as the Board unless otherwise stipulated) shall consist of: the President, First Vice President, Second Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Newsletter, Assistant Newsletter, Hospitality, Assistant Hospitality, Activities, Assistant Activities, Membership, Assistant Membership and one Member-at-Large. Two additional members may be co-opted if and when the Board finds it necessary, but they shall have no voting rights. By invitation the Past President may sit on the Board in an advisory capacity but shall have no vote.
2. The office of the President can be held by a member of any nationality. The President may only serve two consecutive elected terms, but will be eligible for re-election as President, once a period of three years has passed since she retired from the position as President
3. Should the President resign during her term of office, the First Vice President will assume the duties of the President until the Board selects a replacement. Should the President and First Vice President both resign, the Board will act as a nominating committee and a new President and First Vice President will be elected at the next meeting of the Club.
4. Should any member of the Board resign, the President with approval of the Board, will appoint a member to fill the vacancy.
5. An elected term consists of one calendar year, January to December.
1. General Meetings, except for December, will be held on or about the first Tuesday of every month.
2. The Annual General Meeting of the Club will be held in October. At this meeting the new Board members will be elected.
3. New officers will assume duty in January, with preparation beginning in November.
4. The Club is not a platform to promote personal business and therefore no solicitation will be permitted at meetings unless pre-approved by the Board. Membership lists, including the Club’s Directory, are not to be used for business promotion. In addition, use of members’ personal information for business promotion is strictly prohibited.
1. The Board shall, with the approval of the members at the Annual General Meeting, determine the amount of annual dues based on current expenses.
2. Membership renewals are due and payable no later than the end of February of the current year. Any Club member who is in arrears with her dues after the end of February will lose her membership.
3. Members joining the Club after the middle of the fiscal year will not receive any reduction in membership fees. The membership list for renewals or enrolments for the next calendar year will be open no later than November 1st.
4. The fiscal year shall begin January 1 and close December 31.
5. The Club shall make charitable donations as approved by the Board.
Amendment of the By-Laws may be accomplished by a majority vote of the Board on the recommendations of a By-Law committee as appointed by the President.
AMENDMENTS TO THE CONSTITUTION
This constitution may be amended as follows:
1. Changes to the Constitution, as approved by the Board, will be presented to members at a General Meeting. Non-members shall be asked to leave the meeting until after the vote has been taken.
2. Written notice of proposed amendments shall be given to members at the General Meeting prior to the meeting at which the amendments are put to the vote, and shall be mailed with the Newsletters to inform absent members.
3. At the General Meeting at which the amendments are to be put to the vote, each amendment shall be read to the members, and an opportunity for debate shall be provided.
4. Where confidentiality is desirable, where time is short, or where accuracy is required, voting shall be by ballot. Should a number of amendments be put to the vote, a suitable ballot shall be prepared on which members can indicate agreement or disagreement with each proposed amendment.
5. A two-thirds vote will be necessary for passing of any amendments (see Robert’s Rules of Order, 10th Edition, pages 4 and 388), provided that a quorum is ascertained. Abstentions must be deducted from the number of members present before the two-thirds is calculated.
6. Counting of a ballot can be done at the meeting or at a later date. There will be at least three tellers, of which one will be a general member. All three tellers must be in agreement with the outcome of the ballot. The ballot papers must be kept for a minimum of three months.
As Amended Johannesburg, South Africa Dated: November 2014